Generative AI Document Intelligence
Automated Invoice Auditing
- Drive 0.5% Savings on Total Spend
- 90% Reduction in Review Hours
- Fully Private & Transparent AI
- SOC II Compliant
Situation
The Hidden Cost of Poor Invoice Oversight
Invoice reconciliation is a critical control point for finance and procurement teams. It protects margins and ensures companies only pay for what they should. Yet despite sophisticated systems and well-documented processes, most companies still leave money on the table – and the numbers are staggering:
- Companies lose an average of 9.2% of annual revenue to poor contract management and value leakage.
- As much as 40% of a contract’s value can be lost due to inefficient management.
- 1% to 5% of EBITA may leak out through overlooked terms, weak reconciliation, and siloed systems.
- Globally, $270 billion in economic value is destroyed annually due to contract mismanagement.
Most reconciliation workflows verify that you received what you ordered and that the invoice aligns with the documentation. But they stop short of answering the most important question:
Does this invoice reflect the deal we negotiated?
To truly protect margins, companies need to go beyond four-way matching and bring the contract into the process.
Problem
Why Don’t Companies Match Invoices to Contracts?
It sounds simple: just compare the invoice to the contract. But in reality, it’s anything but.
Most companies manage hundreds, sometimes thousands, of vendor contracts. Each one may have different terms, discounts, penalties, SLAs, or rebate clauses. Contracts are frequently updated, and amendments are often scattered across folders, email threads, or buried in ERP attachments.
While a finance analyst may be familiar with the terms of a major supplier, they’re unlikely to have full visibility across the entire long tail of vendors. Enforcing terms consistently becomes impossible, especially when teams are focused on keeping payments moving.
The result: missed discounts, unclaimed credits, and unnoticed billing discrepancies.
And the outcome: real dollars lost, straight off the bottom line.
That’s why most teams stop at four-way matching. It’s all their systems can support. But that limitation is costing you.
Solution
AI-Powered Contract-Aware Reconciliation
Sway AI automates invoice auditing with intelligent document understanding and contract-aware reconciliation:
- Automated contract-to-invoice mapping using AI-powered parent-child agreement detection
- Key term extraction and validation across SOWs, POs, and rate sheets
- Human-in-the-loop verification with confidence scoring and explainable outputs
- Violation detection through multi-document cross-referencing
- Built-in virtual assistant for quick document interrogation and resolution
- Automated dispute workflows, including email generation and CRM/ERP integration
All powered by fully private, transparent AI—with deployment options in your VPC or via hosted SaaS. You own the models. No black boxes.
Impact
Real Savings. Real Efficiency. Real Control.
- 90% reduction in invoice compliance review hours
- 0.1%–0.5% savings on total spend from avoided overpayments
- $6M+ in savings realized by a PE firm uncovering overcharges from a single logistics vendor
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